Administrative Assistant

Administrative Assistant to the City Manager

• Provides administrative support to the City Manager by ensuring schedules, records control and office services, assisting the City Manager in the daily operational duties of the City.
• Prepares documents and legal notices for all formal bids for departmental purchases.
• Types correspondence and files information which is often confidential in nature.
• Prepares memorandum, reports and maintains records for governmental reports.
• Prepares purchase orders and maintains accurate records of appropriation expenditures for Executive Office; orders supplies for office and storeroom.
• Responds to telephone callers using knowledge of City policies and procedures.
• Maintain effective communications and act as public relations liaison with several governmental agencies, community organizations, media outlets, and the general public
• Draft correspondence to a diverse constituency
• Develop directives for City administrators, elected officials, and other organizational entities
• Implement and administer employee safety programming and monitor adherence to OSHA policies and procedures
• Make scheduled public appearances to represent City interests
• Assisting Department Directors with all personnel issues
• Overseeing compliance with federal, state and local employment regulations
• Implementing training and development programs
• Implementing City personnel policies and procedures
• Assists City Manager with negotiating bargaining unit contracts